Scale Training Operations.
Not Administrative Headcount.
The LMS-agnostic operations backbone for commercial training providers. Stop revenue leakage, automate compliance, and eliminate wasted ad spend by re-targeting existing customers — all from one European-native platform built for 500+ sessions per year.
Trusted integrations across the European training ecosystem
The Spreadsheet Ceiling
Spreadsheets and manual templates work at low volume. At scale, they hold operational knowledge hostage in individuals, fragment your data across disconnected tools, and silently drain renewal revenue you have already earned. Your operation runs on staff heroics — not a governed system.
Spreadsheet Operations
Scheduling across multiple spreadsheets, certificates from manual templates, renewals tracked by memory. Operations depend on institutional memory. When that person is unavailable, the business stalls.
Fragmented Tools
CRM, calendar, accounting, and certificate templates stitched together manually. Data moves between systems by hand. No single source of truth exists.
Wasted Ad Spend
Crippling Customer Acquisition Costs from Google AdWords dependency. No automated re-targeting of existing customers. You pay to acquire new clients while ignoring the ones you already have.
Key Person Risk
Operational knowledge held hostage in one person's spreadsheets and personal files. Scheduling logic, renewal tracking, and certification records exist nowhere else. The business should not stop because one person is on leave — but it does.
Manual Certificate Templates
Word and PDF templates filled after each session. No structured expiry tracking. No automated renewal outreach. No defensible record of delivery.
Renewal Revenue Leakage
Certification expiries go untracked. No system flags upcoming renewals. Revenue the business has already earned — through the original certification — is lost to inertia.
One platform. Three commercial outcomes.
CompetenceFlow is the operations backbone that protects your margins, automates your compliance, and turns your existing customer base into a growth engine.
Stop Revenue Leakage
Quote-to-cash automation ensures every delivered session is billed. The Revenue Leakage Monitor flags missing invoices, unbilled services, and missed renewals in real time. Native Visma and DATEV integrations close the loop.
- check Real-time Revenue Leakage Monitor across all sessions
- check Native Visma and DATEV two-way sync
- check Peppol and ZUGFeRD e-invoicing built in
Automate Compliance
Automated credential tracking for GWO, Safety Cards, ID06, and more. Audit-ready workflows for Qualiopi and AZAV. The system governs compliance — so a looming audit becomes a non-event, not a fire drill.
Reduce Ad Spend via Re-targeting
Built-in marketing automation re-targets your existing customer base for renewals and upsells. Sync with HubSpot and Salesforce. Drastically reduce Customer Acquisition Cost by converting the customers you already have.
€375/booking arrow_forward €1.05 via re-targeting See the full breakdown →
European-built.
Not adapted for Europe.
EU-native infrastructure designed for pan-European regulatory expectations, local accounting ecosystems (Visma, DATEV, Fortnox), and EU data residency requirements. 100% EU-hosted. Immune to the U.S. CLOUD Act.
Digital Sovereignty
100% EU-native hosting. GDPR-compliant by architecture. Your training data never leaves European jurisdiction — immune to the U.S. CLOUD Act and third-country data access requests.
European Integrations
Connect to Visma, DATEV, Fortnox, Tripletex, and e-conomic. Peppol and ZUGFeRD e-invoicing. BankID authentication. Built for the expectations of digitally mature European organizations.
Audit-Defensible by Architecture
The data model governs credential integrity. Records are structured from creation — not assembled before each review. The audit is a non-event. The system is the shield.
The Integration Hub
LMS-agnostic. CompetenceFlow integrates with your existing tools — it does not replace them.
Common Questions
Answers to the concerns we hear most from training providers evaluating a platform change.
Trusted by European training providers in regulated industries
"We moved from a 12-spreadsheet operation to a single system. Our certification throughput increased and we eliminated the single-person dependency that was our biggest operational risk."
Operations Director
Safety Training Provider, Helsinki
"We qualified for two new public-sector contracts within the first year. Our clients require structured credential documentation — now we provide it on demand without any preparation overhead."
Operations Manager
Maritime Certification Body, Bergen
"Recurring certifications are now predictable revenue. The system flags every upcoming renewal automatically. We recaptured revenue that was lost to manual tracking and cut our customer acquisition costs in half."
CEO
Energy Training Company, Stockholm
Stop managing fragments.
Start running a system.
CompetenceFlow is the Training Operations Platform that protects your margins, automates compliance, and turns existing customers into repeat revenue. European-built for training providers ready to scale.