Predictable SaaS Pricing.
No Per-Booking Penalties.
Scale your training operations without scaling your costs. Flat, predictable pricing that grows with your business — not against it. No per-user traps. No surprise add-ons.
Built for Training Providers, Not Against Them
Most training software charges per booking or per user — punishing you for growing. CompetenceFlow pricing is designed so your margins improve as you scale.
No Per-Booking Fees
Run 500 or 5,000 sessions per year — your platform cost stays predictable. We never tax your growth.
No Per-User Traps
Onboard your entire team without watching a per-seat counter tick upward. Scale your staff, not your software bill.
No Surprise Add-Ons
Integrations, compliance modules, and EU hosting are included — not gated behind enterprise tiers.
Three Tiers. Zero Hidden Costs.
Cost scales based on organizational complexity — not on how many bookings you process or users you onboard.
Essentials
For small providers escaping spreadsheet chaos
Predictable annual flat-rate SaaS
Best for: <50 employees, €1–5M revenue
- check_circle Course & session management
- check_circle Template-driven course creation
- check_circle Venue management
- check_circle Tickets, registration forms & waitlist
- check_circle Email notifications & messaging
- check_circle Built-in reports & dashboards
- check_circle EU-hosted, GDPR-compliant
- check_circle Basic credential tracking
Operations Platform
The mid-market sweet spot for scaling providers
Modular SaaS — base platform + add-ons
Best for: 50–250 employees, €5–50M revenue
- check_circle Everything in Essentials, plus:
- check_circle Revenue Leakage Monitor
- check_circle Visma & DATEV Finance Connectors
- check_circle Marketing automation & re-targeting engine
- check_circle HubSpot & Salesforce CRM sync
- check_circle Qualiopi / GWO / ID06 Compliance Cockpit
- check_circle Custom report builder & BI export
- check_circle LMS integration (Moodle, Docebo)
Enterprise
For large, multi-entity operations at scale
Custom scoping based on your requirements
Best for: 1,000+ employees, complex operations
- check_circle Everything in Operations Platform, plus:
- check_circle Multi-entity financial consolidation
- check_circle Custom API middleware & integrations
- check_circle White-label portals
- check_circle Strict SLA & dedicated support
- check_circle SSO & advanced access control
- check_circle Multi-currency & cross-border tax engine
- check_circle Dedicated data residency options
Detailed Feature Comparison
Every tier includes EU hosting, GDPR compliance, and core integrations. Higher tiers unlock advanced automation and enterprise capabilities.
| Feature | Essentials | Operations Platform | Enterprise |
|---|---|---|---|
| Core Operations | |||
| Course & session management | check | check | check |
| Template-driven course creation | check | check | check |
| Venue management | check | check | check |
| Batch operations | Basic | Full | Full |
| Conflict-free resource scheduling | — | check | check |
| Registration & Payments | |||
| Tickets & registration forms | check | check | check |
| Waitlist & queue management | check | check | check |
| Payment providers (card, invoice) | check | check | check |
| Multi-currency & cross-border VAT | — | check | check |
| Peppol / ZUGFeRD e-invoicing | — | check | check |
| Communication | |||
| Email notifications & templates | check | check | check |
| SMS / WhatsApp messaging | — | check | check |
| Marketing automation rules | — | check | check |
| Re-targeting engine (credential expiry triggers) | — | check | check |
| Analytics & Reporting | |||
| Built-in reports & dashboards | check | check | check |
| Custom report builder | — | check | check |
| Revenue Leakage Monitor | — | check | check |
| BI tool export (Power BI, Tableau) | — | check | check |
| Integrations | |||
| CRM sync (HubSpot, Salesforce) | — | check | check |
| LMS integration (Moodle, Docebo) | — | check | check |
| Finance connectors (Visma, DATEV) | — | check | check |
| Calendar & webinar platform sync | Basic | Full | Full |
| SSO (SAML / OIDC) | — | — | check |
| Custom API middleware | — | — | check |
| Compliance & Governance | |||
| Credential tracking & certificates | Basic | Advanced | Advanced |
| Audit-ready workflows (Qualiopi, AZAV) | — | check | check |
| EU-hosted, GDPR-compliant | check | check | check |
| CLOUD Act immunity | check | check | check |
| Dedicated data residency options | — | — | check |
| Platform | |||
| REST & GraphQL API access | Basic | Full | Full |
| White-label portals | — | — | check |
| Multi-entity management | — | — | check |
| SLA guarantee | Standard | Standard | Custom |
Calculate What CompetenceFlow Saves You
The platform pays for itself by plugging revenue leakage and cutting acquisition costs. See the numbers for your operation.
Your revenue leakage costs €200,000/year. CompetenceFlow pays for itself in 27 days.
Illustrative figures based on typical European training provider benchmarks. Actual results vary by provider size, market, and operational maturity.
Pricing Questions, Answered
Transparent answers to the questions we hear most from training providers evaluating CompetenceFlow.
See transparent pricing
tailored to your operations.
Every training operation is different. Request a consultative demo and we’ll walk you through a transparent quote based on your session volume, integrations, and compliance requirements.